BCF EVENTS’ COMMITMENT TO CLIENT PRIVACY & GDPR
BCF Events Privacy Policy
BCF Events considers the responsible collection, use, and confidentiality of personal data to be of the utmost importance in enabling digital services and event management to reach their full potential.
We organize international conferences that bring together professionals, academics, and experts from various industries to discuss innovation, sustainability, and solutions in their respective fields.
Our events aim to provide attendees with an excellent experience, assist them in achieving their professional goals, and help overcome industry challenges. Our main office is in Prague, Czech Republic.
BCF Events is committed to keeping your information private.
This Privacy Policy provides an overview of how and why we process personal data, your rights, and how to exercise them.
Note: Our services do not target anyone under the age of 16. We do not knowingly collect personal data from minors. If we discover that a minor has provided us with information, we will delete it immediately. Parents or guardians who become aware of such data are encouraged to contact us.

• Key GDPR Commitments by BCF EventsWe implement appropriate security measures in accordance with GDPR.
• Employees authorized to process personal data are bound by confidentiality.
• Any third-party processors (e.g., hosting providers, payment platforms, CRM services) follow the same privacy and security standards.
• BCF Events assists individuals in responding to data subject requests regarding data privacy and GDPR compliance.

We encourage you to read this Privacy Policy carefully. For questions, contact us using the details below.

• A. Contents of this Privacy PolicyB. Our Commitment to Data Security
• C. How We Collect Personal Data
• D. Categories of Personal Data
• E. Purposes, Legal Bases, and Retention
• F. Data Sharing Practices
• G. Your Rights
• Cookie usage is explained in our separate Cookie Policy.

B. Our Commitment to Data SecurityBCF Events takes precautions to protect your information. Sensitive information, such as payment data, is protected using encryption (e.g., SSL). Access to personal data is limited to employees who need it to perform their work. Servers are maintained in secure environments.
C. How Data Are CollectedWe collect data through:

• Our website (registration forms, agenda requests)
• Direct communication (emails, calls, meetings, event participation)
• Research activities to identify potential participants via LinkedIn, Google, and other public sources. Email addresses may be generated using publicly available professional data (e.g., full name + company).
• Invitations are sent only to professionals likely to benefit from our events. Unsubscribe options are always provided.

Providing personal data is voluntary, but certain information is required to process registrations or provide services.

• D. Personal Data We CollectIdentification data: First name, last name, country, username
• Contact details: Email, phone number, address
• Professional & bio details: Employer, job title, sector, education, certifications, event history, preferences
• Purchase details: Invoices, payment methods, order IDs
• Communication details: Emails, call records, documents
• Cookies & tracking: See our Cookie Policy
• Usage data: Website activity, event app logs, IP addresses, device details

E. Reasons for Data ProcessingWe process data for:

• Hosting events & providing services (contract performance / legitimate interest)
• Promoting future events & services (legitimate interest, opt-out available)
• Legal compliance, record-keeping, and statistics (retention up to 16 years for claims)
• Website & app operation and security (legitimate interest)
• Customization of website/app (legitimate interest or consent via cookies)
• Analytics & traffic monitoring (legitimate interest or consent via cookies)
• Marketing & promotion (legitimate interest or consent via cookies)

Retention periods range from 2 years (website/app data) to 16 years (legal/statutory obligations).
F. Sharing of Your DataBCF Events is the data controller. Your personal data may be shared with:

• Other event participants (delegates, sponsors) for networking/event purposes
• Venue/facility operators for event access
• Third-party service providers (CRM, email hosting, event apps, payment processors) under GDPR-compliant contracts
• Regulatory authorities where legally required
• Social networks or marketing platforms, only with prior consent

Transfers outside the EU/EEA are made under GDPR safeguards (adequacy decisions, SCCs, or BCRs).
G. Your RightsAs a data subject, you may:

• Request access to your data
• Withdraw consent at any time
• Request correction of inaccurate data
• Request erasure (“right to be forgotten”)
• Restrict processing
• Request data portability
• Object to processing
• File a complaint with the Czech Data Protection Authority

Requests are processed promptly, usually within 1 month (extendable by 2 months for complex cases).
For inquiries, please contact our Data Protection Officer:
📧 info@bcf-events.com